We are pleased to now accept online payments and applications for all vital records requests, including Birth Certificates, Death Certificates, and Marriage Certificates.



This Department is responsible for all accurate and up to date record keeping. The public may file a Freedom of Information Law (FOIL) request for records of interest. In addition this office can issue the following: Marriage License, Birth Certificates, Death Certificates, Dog license, Yard Sale Permits, etc.

View Middletown's City Charter and Codes

Genealogical Services Form Click here →   pdf Genealogical Services Form (130 KB)

Handicap Parking Permits

As of Wednesday, September 7, 2011 the City Clerk's Office, Room 12 on the first floor of City Hall, 16 James Street will be issuing Handicap Parking Permits with the proper paperwork between the hours of 8:30 AM and 4:30PM. The Police Department will also issue permits at 2 James Street between the hours of 8:00AM and 4:00PM.

Marriage License

Starting Monday, April 5, 2021 we will be issuing Marriage Licenses by appointment only.  Please call the City Clerk Office at 845-346-4166 for instructions.

New York State law requires a 24 hour waiting period after the license is issued by the City Clerk office before the marriage ceremony can take place.

A New York State Marriage License is valid for 60 days (except for active military personnel, for whom the validity runs for 180 days). A Marriage License issued in New York can be used anywhere within New York State but may not be used outside New York State.


Freedom of Information Law
The City Clerk is the Records Management Officer in the City of Middletown.

If you would like to FOIL a record of the City of Middletown you will need to fill out the FOIL application and submit to the City Clerk's Office at 16 James Street or you may FAX the application to 845-344-5428.  The New York State Freedom of Information Law allows a municipality up to five (5) days to respond to a request for records.  The charge will be $.25 cents per page.  You have the right to appeal a denial of the request by sending your denied request within 30 days to the office of the Mayor, 16 James Street, Middletown N.Y. 10940.

Make an Online FOIL Request here

Public Notices
Reporting Hours of Appointed and Elective Official:

pdf Record of Activities for Officials revised on January 21,2020 (52 KB)

The City Clerk’s Office issues the following Permits and Licenses:

  • Auctioneers Permit
  • Bingo Permits
  • Block Party Permits
  • Collateral Loan Broker Licenses
  • Dog Licenses
  • Electrical Licenses and One Time Electrical Licenses
  • Medical Medallions are available in Police Headquarters Sam Khalil 845-346-8772
  • Plumbing Licenses
  • Sidewalk Café Permits
  • Sidewalk Sale Permits
  • Solicitor’s Permits
  • Taxi Licenses Applications are available in Police Headquarters Sam Khalil 845-346-8772
  • Towing License
  • Yard/Garage Sale Permits

Applications with requirements are located in the Document Center