Welcome to the City Clerk's Office!
We are delighted to greet you and provide you with essential services, information, and support. As the central hub of administrative functions for our vibrant city, we strive to ensure transparency, efficiency, and accessibility for all residents, businesses, and visitors.
Whether you're a long-time resident, a new member of our community, or simply seeking assistance, our knowledgeable and friendly staff is here to assist you with a wide range of services. From licensing and permits to vital records, we are committed to meeting your needs with professionalism and dedication to service.
At the City Clerk's Office, we understand the importance of open communication and collaboration. We serve as the custodian of official records, preserving the rich history and legal documentation that form the foundation of our city. Additionally, we work closely with other city departments, local organizations, and community members to foster civic engagement and enhance the quality of life in our city.
We encourage you to explore our website, which serves as a valuable resource for various forms, applications, and frequently asked questions. You can find information on important dates, upcoming events, and relevant announcements, as well as access to online services for your convenience.
In addition to our online presence, we welcome you to visit our physical office located in City Hall at 16 James Street, Middletown, NY 10940. Our knowledgeable staff will be glad to assist you in person, answer your questions, and guide you through any necessary processes.
Thank you for choosing the City Clerk's Office as your trusted partner in navigating the administrative aspects of our city. We are here to serve you and look forward to helping you with your needs. Together, let's build a stronger community and shape a promising future.
Richard P. McCormack
NOW ACCEPTING DIGITAL APPLICATIONS AND PAYMENTS FOR BIRTH CERTIFICATES, DEATH CERTIFICATES, AND MARRIAGE CERTIFICATES
We are pleased to now accept online payments and applications for all vital records requests, including Birth Certificates, Death Certificates, and Marriage Certificates.
ONLINE VITAL RECORD APPLICATION
This Department is responsible for all accurate and up to date record keeping. The public may file a Freedom of Information Law (FOIL) request for records of interest. In addition this office can issue the following: Marriage License, Birth Certificates, Death Certificates, Dog license, Yard Sale Permits, etc.
View Middletown's City Charter and Codes
Genealogical Services Form Click here → pdf Genealogical Services Form (130 KB)
Handicap Parking Permits
As of Wednesday, September 7, 2011 the City Clerk's Office, Room 12 on the first floor of City Hall, 16 James Street will be issuing Handicap Parking Permits with the proper paperwork between the hours of 8:30 AM and 4:30PM. The Police Department will also issue permits at 2 James Street between the hours of 8:00AM and 4:00PM.
Starting Monday, April 5, 2021 we will be issuing Marriage Licenses by appointment only. Please call the City Clerk Office at 845-346-4166 for instructions.
New York State law requires a 24 hour waiting period after the license is issued by the City Clerk office before the marriage ceremony can take place.
A New York State Marriage License is valid for 60 days (except for active military personnel, for whom the validity runs for 180 days). A Marriage License issued in New York can be used anywhere within New York State but may not be used outside New York State.
Freedom of Information Law
The City Clerk is the Records Management Officer in the City of Middletown.
If you would like to FOIL a record of the City of Middletown you will need to fill out the FOIL application and submit to the City Clerk's Office at 16 James Street or you may FAX the application to 845-344-5428. The New York State Freedom of Information Law allows a municipality up to five (5) days to respond to a request for records. The charge will be $.25 cents per page. You have the right to appeal a denial of the request by sending your denied request within 30 days to the office of the Mayor, 16 James Street, Middletown N.Y. 10940.
Make an Online FOIL Request here
Reporting Hours of Appointed and Elective Official:
The City Clerk’s Office issues the following Permits and Licenses:
- Auctioneers Permit
- Bingo Permits
- Block Party Permits
- Collateral Loan Broker Licenses
- Dog Licenses
- Electrical Licenses and One Time Electrical Licenses
- Medical Medallions are available in Police Headquarters Sam Khalil 845-346-8772
- Plumbing Licenses
- Sidewalk Café Permits
- Sidewalk Sale Permits
- Solicitor’s Permits
- Taxi Licenses Applications are available in Police Headquarters Sam Khalil 845-346-8772
- Towing License
- Yard/Garage Sale Permits
Applications with requirements are located in the Document Center
Individuals holding yard sales must ensure that occupancy of the space used for the sale is limited to the number of people who can be safely and appropriately spaced so that each person is at least six feet away from others and in no case should the space be occupied by more than 10 people at any given time. People in situations where they are likely to come within six feet of another individual must also wear face coverings. In addition, hand sanitizer should be available and regular cleaning and disinfection protocols in place.
Sellers can also consult the NY Forward Safety Plan Template available at forward.ny.gov for additional precautions they should consider during their garage and yard sales.
City Hall is closed to the Public.
Please call the City Clerk's Office 845-346-4166 for instructions on how to apply and reeceive your permit.
Any resident who has a Yard Sale or Garage Sale in the City of Middletown must have a permit, issued by the City Clerk's Office, according to the City Code Chapter 384 Article II Garage/Yard Sales.• There are No Rain Dates for Yard Sales
• Yard Sales are only 8:00 a.m. through 8:00 p.m. only
• The Permit for a Yard Sale is $10.00
• Yard Sales or Garage sale permits are limited to only two (2) per year, for no more than 3 consecutive days.
• A $50.00 refundable deposit is required for all Yard Sales and will be refunded after the Code Enforcement Department authorizes the compliance of Chapter 319-17 Litter Law:
Read more: Yard Sale/Garage Sale in the City of Middletown Now Allowed
E-ZPass On-the-Go is now available in the City Clerk's Office at Middletown City Hall Room 12 for only $25.00.
E-ZPass On-the-Go is an E-Z and convenient way to save time and money. E-ZPass On-the-Go allows the busy traveler to open an E-ZPass account without filling out an application or waiting in line.
1. Purchase the tag for $25.00 in the City of Middletown City Clerk's Office at 16 James Street.
2. Register Tag Online at www.e.zpassny.com or call 1-800-697-1554 and $25.00 will be credited to your account.
3. Attach to windshield and start saving!
Important: You must register Tag before using
Click here for more information → pdf E-ZPass On-the-Go Information (387 KB)
Content Coming Soon